Hr Recruitment and Selection Stages of Hiring Process (A Method of Hiring)

Sourcing Methods:

Candidates can be sourced using the following methods.

1-Top Rank Job website in your area or any other Job Site

2-National or Local Newspaper

3-Banner Ads in different places

4- Recruitment agency

5- Personal/professional network (references)

Our goal is to create as many applications as possible in order to select the best candidate possible. Start with writing the mission statement of the job. Shown below.

Job Posting :

Step 1: Write Mission of the Job: The purpose of the job posting is to clearly mention the kind of people we are trying to recruit, this is the first step and great opportunity to screen wrong candidates and impress the right candidates. The following are the steps required, see the example for the HR & Admin job below.

Step 2: Job Title

Step 3: Salary

Step 4: Description

    • Company intro
    • Job outcomes (requirement)
    • Skills Required

Step 5: Job details (criteria)

    • Industry
    • Job Location
    • Career level
    • Gender
    • Working shift
    • Age
    • Education
    • Experience

Step 6: Once the Job posting is ready Post it on the Recruitment Website for example hiring

Example:

This job is an example that was posted on www.bornfitter.com (online employment website) with the following parameters

HR & Admin Executive

_ _ _ _ _ _ _ _   Per Month Salary

Job Description

ABC Private Limited national based company; we are looking for HR & Admin Executive for our (Office Address). Candidates must have good knowledge of HR & Admin policies and Govt. Rules and Regulations.

The ideal candidate should be experienced in:

  1. Good Skills on MS Excel, MS Word and In Page
  2. Post Ad / Banners as per company requirement
  3. Shortlist CVs and conduct interview
  4. Issue appointment letter with probation
  5. Prepare policies for motivation and appraisal of employees to boost the morale of the workforce.
  6. Prepare SLAs of employees and update time to time.
  7. Prepare policies for discipline.
  8. Warning, Termination and Resignation Letter.
  9. Issue Circulars
  10. Arrange Meetings
  11. Prepare Payroll
  12. Resolve employee’s payroll issues
  13. Resolve Employees matters
  14. Prepare Charts of daily basis cleaning of the offices and factories.
  15. Deal with Govt. Authorities such as Social Security, Labor Department. Local Bodies and Police etc.
  16. Look after Logistics Matters
  17. Maintain Generators Oil levels
  18. Maintain Office Vehicles
  19. Prepare employees benefits program for their motivation
  20. Prepare SOP as per company requirement

 Skills Required:

  1. Candidate with good communication skills.
  2. Good typing speed: min 25 words per minute.
  3. Ability to take the pressure
  4. Should have very good formal communication skills.
  5. Understanding of the core HR and Admin will be preferred.
  6. Should have good expertise to retain the employees.

 Job Details

Industry: Nature of business Like as (Manufacturer)

Functional Area: HR & Admin

 Total Positions: Number of Seats for Example (1 Posts)

 Job Type: Full Time / Part Time or any other

 Job Shift: Morning (General)

 Job Location: (City Name of posting)

 Gender: Male

Age: Define age Like as (18 – 40 Years)

Minimum Education: For Example, Bachelors

 Career Level: Experienced Professional

 Minimum Experience: 2-3 Years

Mission:

 After shortlisting candidates based on given criteria, an email/text congratulating on shortlisting message with company and interview info must be sent and the following script should be read on call.

Call Script.

Hello, this is HR Executive (Name) calling from ABC Private Limited. Congratulations you are selected for the interview position of (Job designation). Our company provide the following facilities (For Example)

  1. Sunday off
  2. Major holidays off
  3. 10 paid leaves per year
  4. Leave encashment
  5. Company loan (without interest)
  6. Bonus programs (yearly, quarterly & monthly)
  7. Annual increment
  8. Company Refreshments
  9. Cooperative staff, Healthy, learning & professional environment.

The FAQ for new Hiring :

  1. What is your salary range?

Ans. We are offering 40K – 50K depends on your skills & quality of work

  1.       Is this a permanent job?

Ans. Yes, this is a permanent job.

  1.       What are the timings?

Ans. 8 working hours, 8:00 AM to 5:00 PM

  1.       What is the exact location?

Ans. Our office located at (Complete Address)

Screening Interview Written Test:

Name: ___________________________________         Cell: +92-________________

  1. Are you a permanent resident of __________?             Yes                          No
  2. Do you own your vehicle?                               Motorcycle           Car                No
  3. Do you have good knowledge of MS Excel?                    Yes                               No
  4. Did you use any software or ERP System?                      Yes                            No
  5. What is your approximate typing speed in words per minute?
  •     20-30        30-40         40-50                  Above 50
  1. Are you willing to perform small tasks/duties (aside from the ones listed in the job description) with your other colleagues to keep the office environment healthy? Yes             No
  2. Expected Salary: ______________       Is this negotiable?               Yes                No
  3. When can you join us if hired?         Next-Day          7 Days          Other_________ days

 

Top Grading Interview :

“Topgrading®” – Topgrading is a chronological walk through a person’s career from beginning to end. For every job in a person’s career history, ask the following questions: “What were you hired to do? What accomplishments are you most proud of? What were some low points during that job? Who were the people you worked with? Why did you leave that job?” Go into some detail about the candidate’s opinion of his or her previous boss and co-workers. Ask the candidate what these people will say about him on a reference call. Press for details. The more details you get, the better you will understand the candidate. Try to compile the person’s complete story. Plan to spend from one-and-a-half to three hours on this interview, though to qualify candidates for C-level positions, you might spend up to five hours. Every hour invested at this stage saves many more hours later because you will eliminate less than ideal candidates. Learn to interrupt candidates politely to push for details about their performance in light of their projected plans and in competition with their peers.

Competencies: (filter out 10 most crucial & very important from followings)

  1. Efficiency                                                                        Score: ________________
  2. Honesty/integrity                                                            Score: ________________
  3. Organization & Planning                                                Score: ________________
  4. Aggressiveness                                                              Score: ________________
  5. Follow-through on commitments                                    Score: ________________
  6. intelligence                                                                      Score: ________________
  7. analytical skills                                                                Score: ________________
  8. attention to details                                                           Score: ________________
  9. persistence                                                                      Score: ________________
  10. proactivity                                                                         Score: ________________
  11. Flexibility                                                                          Score: ________________
  12. Calm under pressure                                                       Score: ________________
  13. strategic thinking                                                              Score: ________________
  14. creativity/innovation                                                         Score: ________________
  15. enthusiasm                                                                      Score: ________________
  16. work ethic                                                                         Score: ________________
  17. high standards                                                                  Score: ________________
  18. listing sills                                                                         Score: ________________
  19. openness to criticism & ideas                                           Score: ________________
  20. teamwork                                                                          Score: ________________
  21. persuasion                                                                        Score: ________________

Mission:

“To hire Accounts Officer who maintains a record of vendors, Received Bills from Audit Deptt, Check and post. Prepare Cheques as per company policies.

Outcomes:

  1. Good skill in MS Excel and MS Word
  2. Receive Bills from the Audit Department
  3. Check Bills Calculations
  4. Check Previous Rates
  5. Check supporting documents
  6. Finalize bill and get it to sign from Manager Accounts
  7. Post-Bill in Financials Software
  8. Issue Cheque to Purchasers / Vendors
  9. Maintain Vendors / Purchasers Ledgers on weekly basis
  10. Vendors Ledgers Reconciliation on a fortnightly basis.
  11. Knowledge of Accounting procedures (Accounting Head)
  12. Knowledge of Sales Tax procedures and Filing of Sales Tax Returns
  13. Knowledge of Income Tax
  14. Prepare Monthly Work in progress sheet
  15. Prepare Monthly Profit & Loss Accounts and Balance Sheet
  16. Prepare Bank Reconciliation Statement
  17. Petty Cash Handling

Competencies:  

  1. Efficiency                                                       Score: ________________
  2. Organization & Planning                                Score: ________________
  3. Aggressiveness                                             Score: ________________
  4. Intelligence                                                    Score: ________________
  5. Attention to details                                         Score: ________________
  6. Calm under pressure                                     Score: ________________
  7. creativity/innovation                                       Score: ________________
  8. Honesty                                                          Score: ________________

Mission:

“To hire Assistant Accountant who maintain a record of vendors, Received Bills from Audit Deptt, Check and post. Prepare Cheques as per company policies.

 Outcomes:

  • Good skill in MS Excel and MS Word
  • Receive Bills from the Audit Department
  • Check Bills Calculations
  • Check Previous Rates
  • Check supporting documents
  • Finalize bill and get it to sign from Manager Accounts
  • Post-Bill in Financials Software
  • Issue Cheque to Purchasers / Vendors
  • Maintain Vendors / Purchasers Ledgers on weekly basis
  • Vendors Ledgers Reconciliation on a fortnightly basis.
  • Knowledge of Accounting procedures (Accounting Head)

Competencies:

  1. Efficiency                                                      Score: ________________
  2. Organization & Planning                              Score: ________________
  3. Aggressiveness                                            Score: ________________
  4. Intelligence                                                   Score: ________________
  5. Attention to details                                        Score: ________________
  6. Calm under pressure                                    Score: ________________
  7. creativity/innovation                                      Score: ________________
  8. Honesty                                                         Score: ________________

Mission:

“To hire HR & Admin Executive who manage the hiring process, retention of employees, decrease absents turnover with benefits/polices, prepare documents to maintain discipline and factory culture also deal with Govt. authorities”.

 Outcomes:

  • Post Ad / Banners as per company requirement
  • Shortlist CVs and conduct interview
  • Issue appointment letter with probation
  • Prepare policies for motivation and appraisal of employees to boost the morale of the workforce.
  • Prepare SLAs of employees and update time to time.
  • Prepare policies for discipline;
  • Warning Letter
  • Termination Letter
  • Issue Circulars
  • Arrange Meetings
  • Prepare Payroll
  • Resolve employee’s payroll issues
  • Resolve Employees matters
  • Prepare Charts of daily basis cleaning of the offices and factories.
  • Deal with Govt. Authorities such as Social Security, EOBI, Labor Department Local Bodies, and Police, etc.
  • Look after Logistics Matters
  • Maintain Generators Oil levels
  • Maintain Office Vehicles
  • Prepare employees benefits program for their motivation
  • Prepare SOP as per company requirement

Competencies:

  1. Efficiency                                            Score: ________________
  2. Organization & Planning                    Score: ________________
  3. Aggressiveness                                 Score: ________________
  4. Intelligence                                        Score: ________________
  5. Attention to details                             Score: ________________
  6. Calm under pressure                         Score: ________________
  7. creativity/innovation                           Score: ________________
  8. Honesty                                             Score: ________________

 

Mission:

After you decide the best-suited candidate, convincing him with salary and company benefits to close the deal.

The following must be highlighted

  • Salary
    • Competitive Salary xx,xxx.xx
    • Paid Timely
  • Benefits
    • Relaxing
      • Sunday off
      • Major holidays off
      • 10 paid leaves per year
    • Financial
      • Leave encashment
      • Company loan (without interest)
      • Annual increment
    • Entertainment
      • Company Refreshments
    • Worldwide work experience
      • Cooperative staff, Healthy, learning & professional environment

 

Mission:

The mission of orientation is to make sure of the following.

  1. Give an office brief tour
  2. Understands and is given a copy of the employee handbook.
  3. After the Above 4 have been understood (2-3 hours) any Question they have must be answered by the supervisor.
  4. The new hire understands his Sla’s/KPIs
  5. Reads the instructional manual of the department.
  6. A small Test i.e verbal must be taken to ensure the employee has understood all the above. Please do not skip this or any of the above steps.

Note: the above is a 1-2 day process before the new hire can start working.